mirror of
https://github.com/TheAnachronism/docspell.git
synced 2024-11-13 02:31:10 +00:00
71 lines
2.2 KiB
Markdown
71 lines
2.2 KiB
Markdown
|
+++
|
||
|
|
title = "Send items via E-Mail"
|
||
|
|
weight = 50
|
||
|
|
[extra]
|
||
|
|
mktoc = true
|
||
|
|
+++
|
||
|
|
|
||
|
|
You can send e-mails from within docspell attaching the files of an
|
||
|
|
item. This is useful to collaborate or share certain documents with
|
||
|
|
people outside docspell.
|
||
|
|
|
||
|
|
All sent mails are stored attached to the item.
|
||
|
|
|
||
|
|
|
||
|
|
## E-Mail Settings (SMTP)
|
||
|
|
|
||
|
|
To send mails, there are SMTP settings required. Please see the page
|
||
|
|
about [e-mail settings](@/docs/webapp/emailsettings.md#smtp-settings).
|
||
|
|
|
||
|
|
|
||
|
|
## Sending Mails
|
||
|
|
|
||
|
|
Currently, it is possible to send mails related to only one item. You
|
||
|
|
can define the mail body and docspell will add the attachments of an
|
||
|
|
item, or you may choose to send the mail without any attachments.
|
||
|
|
|
||
|
|
In the item detail view, click on the envelope icon to open the mail
|
||
|
|
form:
|
||
|
|
|
||
|
|
{{ figure(file="mail-item-1.jpg") }}
|
||
|
|
|
||
|
|
Then write the mail. Multiple recipients may be specified. The input
|
||
|
|
field shows completion proposals from all contacts in your address
|
||
|
|
book (from organizations and persons). Choose an address by pressing
|
||
|
|
*Enter* or by clicking a proposal from the list. The proposal list can
|
||
|
|
be iterated by the *Up* and *Down* arrows. You can type in any
|
||
|
|
address, of course, it doesn't need to match a proposal.
|
||
|
|
|
||
|
|
If you have multiple mail settings defined, you can choose in the top
|
||
|
|
dropdown which account to use for sending.
|
||
|
|
|
||
|
|
The last checkbox allows to choose whether docspell should add all
|
||
|
|
attachments of the item to the mail. If it is unchecked, no
|
||
|
|
attachments will be added. It is currently not possible to pick
|
||
|
|
specific attachments, it's all or nothing.
|
||
|
|
|
||
|
|
Clicking *Cancel* will delete the inputs and close the mail form, but
|
||
|
|
clicking the envelope icon again, will only close the form without
|
||
|
|
clearing its contents.
|
||
|
|
|
||
|
|
The *Send* button is active once all input fields have been filled.
|
||
|
|
Once you click *Send*, the docspell server will send the mail using
|
||
|
|
your connection settings. If that succeeds the mail is saved to the
|
||
|
|
database and you'll see a message in the form.
|
||
|
|
|
||
|
|
## Accessing Sent Mails
|
||
|
|
|
||
|
|
If there is an e-mail for an item, a tab shows up at the right side,
|
||
|
|
next to the attachments.
|
||
|
|
|
||
|
|
{{ figure(file="mail-item-2.jpg") }}
|
||
|
|
|
||
|
|
This tab shows a list of all mails that have been sent related to this
|
||
|
|
item.
|
||
|
|
|
||
|
|
{{ figure(file="mail-item-3.jpg") }}
|
||
|
|
|
||
|
|
Clicking on a mail opens it in detail.
|
||
|
|
|
||
|
|
{{ figure(file="mail-item-4.jpg") }}
|