Documentation updates/fixes

website/site/content/docs/intro/_index.md

@@ -149,115 +149,3 @@ create a folder and associate members. It is possible to put items in
 these folders and docspell shows only items that are either in no
 specific folder or in a folder where the current user is owner or
 member.
-
-# Rationale
-
-In 2019, I started to think about creating a dms-like tool that is now
-Docspell. It started at the end of that year with the initial version,
-including the very basic idea around which I want to create some kind
-of document management system.
-
-The following anecdote summarizes why I thought yet another dms-like
-tool might be useful.
-
-I tried some DMS at that time, to see whether they could help me with
-the ever growing pile of documents. It's not just postal mail, now it
-gets mixed with invoices via e-mail, bank statements I need to
-download at some "portal" etc. It's all getting a huge mess. When
-looking for a specific document, it's hard to find.
-
-I found all the enterprisy DMS are way above of what I need. They are
-rather difficult to setup and very hard to explain to non-technical
-people. They offer a lot of features and there is quite some time
-required to extract what's needed. I then discovered tools, that seem
-to better suite my needs. Their design were simple and very close to
-what I was looking for, making it a good fit for single user. There
-were only a few things to nag:
-
-1. Often it was not possible to track multiple files as one "unit".
-   For example: reports with accompanying pictures that I would like
-   to treat as a single unit. It also more naturally fits to the
-   common e-mail.
-2. Missing good multi-user support; and/or a simple enough interface
-   so that non-technical users can also make sense of it.
-3. Missing some features important to me, like "send this by mail", a
-   full REST api, and some more
-4. still a lot of "manually" organizing documents
-
-These are not big complaints, they are solvable somehow. I want to
-focus on the last point: most systems didn't offer help with
-organizing the documents. I didn't find any, that included basic
-machine learning features. On most systems it was possible to organize
-documents into a custom folder structure. But it was all manually. You
-would need to move incoming documents into some subfolder. Some
-systems offered rules that get applied to documents in order to put
-them into the right place. Many offered tags, too, which relieves some
-of weight of this text. But they were also all manual. So the idea
-came to let the computer do a little more to help organize documents.
-
-Let's start with the rules approach: A rule may look like this:
-
-> when the document contains a text 'invoice' and 'repair company x',
-> then put it in subfolder B".
-
-This rule can be applied to all the new documents to get automatically
-placed into this subfolder. I think there are some drawbacks to this
-approach:
-
-- rules may change over time. Then you either must re-apply them all
-  to all documents or leave older ones where they are. If re-applying
-  them, some documents may not be in places as before which can easily
-  confuse coworkers.
-- these rules may interfere with each other, then it might get more
-  difficult to know where a document is
-- rules can become complex, be comprised of regular expressions, which
-  are really only suited to technical people and need to be
-  maintained.
-
-I decided to try out a different approach: a "search-only" one¹.
-Instead of using a manual created folder structure, I simply search
-every time using this rule. In essence such a rule is a search query.
-But searching with rules like the one above is not very efficient. One
-would need to do fulltext searches, even extracting dates "on the fly"
-etc. It wouldn't be very reliable either. That's why documents have
-properties (called metadata). In my case most of them have a
-correspondent, a date and so on. If these properties were defined on
-documents, the queries become quite efficient. The idea is now, not to
-use rules for moving documents to some place, but for attaching
-properties, information, to each document. This solves a few issues:
-they can't get easily out of sync, and they can't interfere. Then
-docspell can help with finding some of these properties automatically.
-For example: it can propose properties by looking at the text. It can
-also take existing documents into account when suggesting tags. In
-docspell, it is not possible to define custom rules, instead it tries
-to find these rules for you by looking at the text and your previous
-documents.
-
-That said, there is still a manual process involved, but I found it
-much lighter. Once in a while, looking at new documents and confirming
-or fixing the metadata is necessary. This doesn't involve deciding for
-a place, though. What properties you are interested to track can be
-configured; should you only need a correspondent and a date,
-everything else can be hidden.
-
-So in docspell, all documents are just in one big pile… but every
-document has metadata attached that can be used to quickly find what
-you need. There is no folder structure, but it is possible to later
-apply certain hierarchical structures. It would be possible to create
-a "folder structure", like the one mentioned above: click on
-correspondent `repair company x`; then on tag `invoice`, then
-`concerning=car` and `year=2019`. A UI could be created to present
-exactly this hierarchy. Since I can't know your preferred structure
-(not even my own…!), the docspell ui allows every combination,
-regardless any hierarchies. You can first select a correspondent, then
-a tag or the other way around. Usually it's not necessary to go very
-deep.
-
-That's all about it! I thought why not try this approach and at the
-same time learn about some technologies around. In the last year,
-docspell evolved to a quite usable tool, imho. This was only possible,
-because very nice people gave valueable feedback and ideas!
-
-
-¹This is inspired by tools like
-[mu](https://www.djcbsoftware.nl/code/mu/) and GMail.