diff --git a/website/site/content/docs/intro/_index.md b/website/site/content/docs/intro/_index.md index 75e6c7f1..c7bd7e7d 100644 --- a/website/site/content/docs/intro/_index.md +++ b/website/site/content/docs/intro/_index.md @@ -16,14 +16,34 @@ studying huge manuals in order to use it. With this in mind, it is rather opinionated and more targeted for home use and small/medium organizations. -Docspell analyzes the text of your files and tries to find metadata -that will be annotated automatically. This metadata is taken from an -address book that must be maintained manually. Docspell then looks for -candidates for: +In contrast to many DMS, the main focus is not so much to provide all +kinds of features to manually create organizational structures, like +folder hierarchies, where you place the documents yourself. The +approach is more to leave it as a big pile of documents, but extract +and attach metadata from each document. These are mainly properties +that emerge from the document itself. The reason is that this is +possible to automate and that many custom folder structures include +these metadata somewhere, too. This makes it very simple to *add* +documents, because there is no time spent to think about where to put +it. And it is possible to apply different structures on top later, +like show first all documents of a specific correspondent, then all +with tag 'invoice', etc. If these properties are attached to all +documents, it is really easy to find a document. It even can be +combined with fulltext search for the, hopefully rare, desperate +cases. + +Of course, it is also possible to add custom properties and arbitrary +tags. + +Docspell analyzes the text to find metadata automatically. It can +learn from existing data and can apply +[NLP](https://en.wikipedia.org/wiki/Natural_language_processing) +techniques to support this. This metadata must be maintained manually +in the application. Docspell looks for candidates for: - Correspondents - Concerned person or things -- A date +- A date and due date - Tags For tags, it sets all that it thinks do apply. For the others, it will @@ -34,7 +54,7 @@ However, very often the correct one is either set or within the proposals where you fix it by a single click. Besides these properties, there are more metadata you can use to -organize your files, for example tags, folders and notes. +organize your files, for example custom fields, folders and notes. Docspell is also for programmers. Everything is available via a REST or HTTP api and can be easily used within your own scripts and tools,