docspell/website/site/content/docs/features/_index.md

+++ title = "Features and Limitations" weight = 10 insert_anchor_links = "right" description = "A list of features and limitations." +++

Features

• Multi-account application
• Multiple users per account (multiple users can access the same account)
• Handle multiple documents as one unit
• OCR using tesseract
• Full-Text Search based on Apache SOLR
• Conversion to PDF: all files are converted into a PDF file. PDFs with only images (as often returned from scanners) are converted into searchable PDF/A pdfs.
• Non-destructive: all your uploaded files are never modified and can always be downloaded untouched
• Organize files using tags, folders, Custom Fields and other metadata
• Text is analysed to find and attach meta data automatically
• Keywords metadata from pdf files is extracted and matched against tags in the database
• Manage document processing: cancel jobs, set priorities
• Everything available via a documented REST Api; allows to generate clients for (almost) any language
• mobile-friendly Web-UI
• Create “share-urls” to upload files anonymously
• Send documents via e-mail
• E-Mail notification for documents with due dates
• Read your mailboxes via IMAP to import mails into docspell
• Edit multiple items at once
• REST server and document processing are separate applications which can be scaled-out independently
• Everything stored in a SQL database: PostgreSQL, MariaDB or H2
  • H2 is embedded, a "one-file-only" database, avoids installing db servers
• Files supported:
  • Documents:
    • PDF
    • common MS Office (doc, docx, xls, xlsx)
    • OpenDocument (odt, ods)
    • RichText (rtf)
    • Images (jpg, png, tiff)
    • HTML
    • text/* (treated as Markdown)
  • Archives (extracted automatically, can be nested)
    • zip
    • eml (e-mail files in plain text MIME)
• Tooling:
  • Android App to quickly upload files from your android devices
  • Watch a folder: watch folders for changes and send files to docspell
  • Simple CLI for uploading files
  • Firefox plugin: right click on a link and send the file to docspell
  • SMTP Gateway: Setup a SMTP server that delivers mails directly to docspell.
  • Paperless Import for importing your data from paperless
  • Directory Cleaner clean directories with files that have been uploaded to docspell
• License: GPLv3

Limitations

These are current known limitations that may be of interest for considering docspell at the moment.

• Documents cannot be modified.
• You can remove and add documents but there is no versioning.