docspell/modules/microsite/docs/index.md

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features

homeFeatures

first Stow documents away Most of the time documents (emails, postal mail) are received or created. It should be fast to stow them away, knowing that they can be found if necessary. second Semi-Automatic Tagging Documents are analyzed and tagged automatically. “Semi–”, because it may not always be correct; results can be reviewed and corrected. third Find them If there is a document needed, you can search for it. Usually, restricting to a date range and a correspondent will result in only a few documents to sift through. Alternatively, you can add your own tags, names etc to better match your workflow.

A Document Organizer

Docspell is a simple tool to cope with your piles of (digitized) paper documents. You'll need a scanner to convert your papers into PDF files. Docspell can then assist in organizing the resulting PDF files easily. Its main goal is to efficiently support two major use cases:

1. Stowing documents away: Most of the time documents are received or created. It should be fast to stow them away, knowing that they can be found if necessary.

   Upload the PDF files to docspell. Docspell finds meta data and will link them to your document, automatically. There may be false positives, so a short review is recommended. Though even if not, the results are not that bad.

2. Finding them: If there is a document needed, you can search for it. Usually, restricting to a date range and a correspondent will result in only a few documents to sift through. Alternatively, you can add your own tags, names etc to better match your workflow.

The meta data that docspell uses is provided by you. You need to maintain a list of correspondents and maybe other things you want docspell to draw suggestions from. So if a new document arrives (from an unknown correspondent) then you would add a new entry to your meta data and link it manually to the document. But the next time, docspell will do it for you.

Docspell is not a document management system. There exists a lot of these systems that have much more features. Docspell's focus is around the two use cases described above, which already is quite useful.

Checkout the quick demo to get a first impression and the quickstart page if you want to try it out.

License

This project is distributed under the GPLv3