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Extend intro with one of the main ideas
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@ -16,14 +16,34 @@ studying huge manuals in order to use it. With this in mind, it is
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rather opinionated and more targeted for home use and small/medium
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organizations.
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Docspell analyzes the text of your files and tries to find metadata
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that will be annotated automatically. This metadata is taken from an
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address book that must be maintained manually. Docspell then looks for
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candidates for:
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In contrast to many DMS, the main focus is not so much to provide all
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kinds of features to manually create organizational structures, like
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folder hierarchies, where you place the documents yourself. The
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approach is more to leave it as a big pile of documents, but extract
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and attach metadata from each document. These are mainly properties
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that emerge from the document itself. The reason is that this is
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possible to automate and that many custom folder structures include
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these metadata somewhere, too. This makes it very simple to *add*
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documents, because there is no time spent to think about where to put
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it. And it is possible to apply different structures on top later,
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like show first all documents of a specific correspondent, then all
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with tag 'invoice', etc. If these properties are attached to all
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documents, it is really easy to find a document. It even can be
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combined with fulltext search for the, hopefully rare, desperate
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cases.
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Of course, it is also possible to add custom properties and arbitrary
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tags.
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Docspell analyzes the text to find metadata automatically. It can
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learn from existing data and can apply
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[NLP](https://en.wikipedia.org/wiki/Natural_language_processing)
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techniques to support this. This metadata must be maintained manually
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in the application. Docspell looks for candidates for:
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- Correspondents
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- Concerned person or things
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- A date
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- A date and due date
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- Tags
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For tags, it sets all that it thinks do apply. For the others, it will
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@ -34,7 +54,7 @@ However, very often the correct one is either set or within the
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proposals where you fix it by a single click.
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Besides these properties, there are more metadata you can use to
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organize your files, for example tags, folders and notes.
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organize your files, for example custom fields, folders and notes.
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Docspell is also for programmers. Everything is available via a REST
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or HTTP api and can be easily used within your own scripts and tools,
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